Simple workflow
How RentLogBook works
RentLogBook is built for landlords who want simple organization without payment processing or enterprise property software.
Step 1
Add properties
Step 2
Record rent
Step 3
Run reports
Set up portfolio
Step 1
Track rent
Step 2
Log expenses
Step 3
Run reports
Step 4
The full workflow
Six steps from setup to reports
Follow this path once and you'll have a clear picture of rent, expenses, and tenant history every month.
- 01
Add your properties and units
Add your properties and units
Create each rental property, add units, set monthly rent amounts, and choose rent due days.
AddressesUnitsDue days - 02
Create tenant records
Create tenant records
Assign tenants to units with lease dates, contact info, and monthly rent. Group roommates with shared rent if needed.
Lease datesShared rentContact info - 03
Record rent each month
Record rent each month
Log rent by tenant, month, and year. Mark as paid, partial, unpaid, or late — with payment method and notes.
Bulk generatePast-due hintsBalances - 04
Track expenses by property
Track expenses by property
Log repairs, insurance, utilities, and other costs. Filter by category, property, and date range.
CategoriesReceipt uploadsVendor notes - 05
Review reports and export
Review reports and export
See rent collected, outstanding balances, expenses, and net income. Export CSV or print a PDF summary.
CSV exportPrint PDFFilters - 06
Store documents and send reminders
Store documents and send reminders
Upload leases and notices. Prepare reminder messages when rent is outstanding.
Document vaultRemindersE-sign ready
Setup
Maple Street Duplex
Tenant: Alex J.
Tenant: Sam R.
Step 1 — Setup
Organize properties, units, and tenants
Start by adding your rental addresses and units. Then create tenant records with lease dates and monthly rent — the foundation for everything else.
- Multiple properties and units in one account
- Tenant contact details and lease dates
- Shared rent groups for roommates
Rent tracker
May 2026 · Unit A
Step 2 — Track rent
Record payments manually each month
Generate monthly rent records for all tenants, then update amounts paid as rent comes in. Status and balances update automatically.
- Paid, partial, unpaid, or late status
- Payment method and date tracking
- Reminder messages for outstanding rent
Reports
May 2026 summary
Rent recorded
$3,450
Outstanding
$900
Expenses
$620
Net income
$2,830
Step 3 — Expenses & reports
Log costs and see net income
Track property expenses by category, then open reports to see rent collected, outstanding balances, and profit after expenses.
- Expense categories for tax-ready records
- Filter reports by property and date
- CSV export and print-friendly PDF
Typical monthly routine
About 10 minutes per month
Once your portfolio is set up, most landlords spend a few minutes each month updating rent records and logging any new expenses.
Expenses
Maple Street Duplex
Start organizing your rentals today
Create a free account and follow these steps to track rent, expenses, and tenant records in one place.
FAQ
Frequently asked questions
Does RentLogBook process rent payments?+
No. RentLogBook does not process payments or connect to banks. It helps landlords manually record rent payments for tracking and reporting.
Can I track partial rent payments?+
Yes. You can enter the amount paid, see the remaining balance, and mark the rent as partial.
Can I send rent reminders?+
Yes. You can email tenants from Rent Tracker for unpaid, partial, or late rent. Landlords also receive optional email alerts: daily for overdue or upcoming rent, and weekly lease expiry reminders starting 6 months before the end date until the lease is renewed.
Can I track expenses by property?+
Yes. You can record expenses and filter them by property, category, month, or year.
Is this for small landlords?+
Yes. RentLogBook is designed for small landlords who want simple tracking without complicated property management software.
Is this legal advice?+
No. RentLogBook is an organization and reporting tool. It does not provide legal advice.